Put in a Fuel Order

Six steps, every order

1

Profile

Your tanks, your fuels, your delivery notes — saved once.

2

Order

Pick the fuel and the gallons.

3

Transmit

Your order goes straight to your licensed distributor as clean data. No phone tag.

4

Deliver & Confirm

The distributor sets the delivery-day price, delivers into your tank, and confirms.

5

Record

Their invoice lands next to your order — one record for every fill.

6

Review

Gallons, dates, and dyed-diesel records, packed and ready for tax time.

How ordering works right now

Ordering is opening in stages. Send your request now, and the Fuel Desk transmits it to your course’s licensed distributor as partner coverage activates for your area. The request also goes on the Desk’s shared order record, and your distributor confirms it from a private link — no account or sign-in — so their answer shows right on your record below. Your distributor confirms the order, prices it on delivery day — rack + differential + freight + itemized taxes — delivers into your tanks, and invoices your course directly.

The Fuel Desk never sells, stores, delivers, or collects payment for fuel. There is no payment step on this page, and there never will be: you pay your distributor’s invoice, on your distributor’s terms, exactly as you do today.

Send a fuel order request

Step 1 — Your course profile

Who you are and where the fuel goes. This becomes your saved profile for the next order.

Course name *

Contact name *

Email *

Phone

Course address *

Current fuel distributor (who delivers your fuel today — optional)

Tank notes (types and sizes — e.g. “1,000 gal gasoline, 1,000 gal dyed diesel, 275 gal DEF tote” — optional)

Step 2 — Your order

Enter gallons for each fuel you need on this delivery. Leave the rest blank — prices are set by your distributor on delivery day, never on this page.

Regular 87 gasoline Fleet gasoline gal

Midgrade 89 gasoline Fleet gasoline gal

Premium 93 gasoline Fleet gasoline gal

Ethanol-free REC-90 Small engines gal

On-road diesel (ULSD) Highway use gal

Dyed off-road diesel Equipment tanks only — never a highway vehicle gal

DEF Tier 4 diesels — bulk or tote gal

Every other fuel

The rest of what your operation runs on — your distributor quotes these lines on its own paper, the same as every other line at the Desk.

Propane gal

Kerosene gal

Heating oil gal

Oils & lubricants gal

Preferred delivery date *

Delivery window

Delivery & access notes (gate codes, tank location, hours — anything the driver needs)

Sending opens your own email app with the request addressed to the Fuel Desk — you review it and press send. The Desk then transmits it to your distributor as coverage activates for your area. Sending also places the request on the shared order record, with a private link your distributor confirms from — no account or sign-in. No payment is taken here — your distributor invoices your course directly.

Step 5 — Your record

Every request you send from this device is kept here — reference, date, fuels and gallons — ready to sit next to your distributor’s invoice for each delivery.

No requests yet on this device. Your first sent request will appear here.

Records live on this device for now — they are saved in this browser, so use the same phone or computer to see them. Your distributor’s invoice remains the document of record for every delivery.

Step 6 — Review

After each delivery, the Desk reviews the record with your course: the gallons and dates from your requests, your delivery confirmations, and your distributor’s invoice copies — one complete history, organized and ready for your books and for tax time, including the records behind federal fuel-tax credit claims. The Desk keeps records; it never gives tax advice.

New to the Desk? Read the full Workflow or build your course profile on the homepage first.