Six steps, every order
The workflow we are bringing to Florida courses now — six steps from tank gauge to tax time, the same on every order, at every course. If a step is skipped or renamed, it is no longer the Fuel Desk Workflow™.
Profile
Your tanks, your fuels, your delivery notes — saved once.
Order
Pick the fuel and the gallons. You see a labeled estimate — never a made-up price.
Transmit
Your order goes straight to your licensed distributor as clean data. No phone tag.
Deliver & Confirm
The distributor sets the delivery-day price, delivers into your tank, and confirms.
Record
Their invoice lands next to your order — one record for every fill.
Review
Gallons, dates, and dyed-diesel records, packed and ready for tax time.
Who does what
- Profile — the course builds it; the Fuel Desk keeps it. Course name, contacts, tank sizes and locations, fuels used, delivery notes — the course's own information about itself, saved once and correctable at any time.
- Order — the course places it: product, gallons, delivery location, notes. The price shown is a labeled estimate — the final price is set by the distributor on the day of delivery. For dyed off-road diesel, the off-road rules are shown before the order is sent.
- Transmit — the Fuel Desk's whole role in the fuel transaction: the order passed to the distributor exactly as the course submitted it — product, quantity, and delivery location unchanged.
- Deliver & Confirm — the distributor, alone: it accepts or declines under its own account and credit terms, sets the delivery-day price (rack + differential + freight + itemized taxes), and delivers into the course's tank with its own trucks and people.
- Record — the distributor issues the invoice in its own name, under its own Florida fuel license number, and the course pays the distributor. A copy of that invoice sits next to the order in the Desk — one record for every fill.
- Review — the course's complete history at the Desk: orders, transmissions, delivery confirmations, invoice copies — gallons and dates organized as a records pack the course keeps for the filings its own tax advisor prepares, including the records behind federal fuel-tax credit claims (for example, Form 4136). The Desk gives records, never tax advice.
The hard lines
These run through all six steps — they are part of the method, not fine print:
- The Fuel Desk never buys, sells, or resells fuel; never takes title, possession, or storage; never transports or delivers; never sets a price; never issues an invoice for fuel; never collects, holds, receives, or remits any payment for fuel. No fuel money passes through the Fuel Desk at any step.
- The distributor is the seller of record of every gallon. The course's sale, credit terms, and delivery terms are with the distributor alone, on the distributor's paperwork.
- The platform fee is paid by the distributor to the Fuel Desk for customer origination and order transmission — never collected from a course, never deducted from a course's fuel payment, never a share of any fuel price — and is disclosed to courses in writing, in form and amount.
Ready to start at Step 1? Build your course fuel profile — and see the Fuel Desk terms.